Kansas Jail Association Board Meeting

March 3, 2009

Present:

Vice President Chris Weis- Ford County
Northeast Region Representative Brian Anstey- Lyon County
Southwest Region Representative Joshua Phillips- Ford County
Southeast Region Representative John Hosack- Greenwood County 
Jeff Orebaugh- Training Committee Chair -Finney County
Derick Tyler- Work Place Committee Chair-Ford County
Richard Kline- Shawnee County DOC
Kimberley Smoots- Douglas County

I. Announcements
The meeting was called to order by Vice President Chris Weis at 18:10. It was noted that President Judy Wing, Treasurer Kenny Massey, and Northwest Region Representative Reid Rogers were not in attendance. Roll was taken with the above listed members present.

II. Motions
a. Minutes of the previous board meeting were read by Chris Weis.  Brian Anstey made the motion to approve the minutes, and John Hosack seconded the motion. Motion was approved.

b. Most recent financial statement/treasurers report was emailed to board. Kimberley Smoots filled in the position for Kenny Massey during his 10 week absence at the FBI Academy. She reported the ending balance of the KJA checkbook. Joshua Phillips made the motion to accept the treasurer’s report and it was seconded by John Hosack. Motion was approved.

III. Committee Reports
Training Report

a. Jeff Orebaugh presented information on the Training Committee Report. There were 32 attendees and graduates in the last Basic Academy. One of the instructors called in sick and Saline County sent in a replacement. The reviews of the Saline County instructor were good.  There was one injury at this academy. A sprained ankle that occurred during self defense class.

b. Jeff Orebaugh briefed the group on 3/3/09 General Assembly meeting training; Sedgwick County representatives covering Gang Identification.

c. Jeff Orebaugh gave upcoming training date reminders –
     i.       Basic Jail School – 40 hour- in Salina – 9/28/09 through 10/2/09
     ii.      Basic Jail School – 40 hour- in Dodge City- 6/1/09 through 6/5/09
     iii.      Jail Supervisor Course – in Salina- 6/15/09 through 6/18/09

d. Jeff Orebaugh discussed with the group the need for the Training Committee to use/develop trainers. Group discussed curriculum and open subjects that need willing trainers/personnel who can develop the program. Any agencies who would like to develop their personnel in this manner should consult Jeff Orebaugh on available spots/topics. 

e. Jeff Orebaugh discussed with the group the new application/sign up forms for training. They have become more interactive. It was suggested that billing information and cost be added to the form so that agencies can use them to submit payment when requesting training. Chris Weis advised that once the form is finalized that it will be emailed out for approval. No response will be considered agreement to any changes.

f. Group discussed application/sign up forms further. A suggestion of adding credit card payment, PayPal, or some other type of secure payments was tabled for the next meeting.

g. Brian Anstey made the motion to accept the training report and it was seconded by Josh Phillips. Motion was approved.

h. No Membership Committee Report presented

Work Place Committee Report
i. Derick Tyler, Josh Phillips and Chris Weis presented Workplace Committee Report information on the drafted KJA pamphlet. The workplace committee wants to stress training and networking opportunities that happen within KJA. Many suggestions were offered around the table- discussing the possibility of 2 pamphlets, one to capture the audience that already works in law enforcement who should belong to a professional affiliation and one that educates the public about corrections service jobs (especially targeting women).

j. The 2nd task of the Workplace Committee was to watch for Jail Standards and issues within Kansas Legislation. These types of committees statewide typically have 10 to 12 members to keep track of all the changes. The group discussed a possible fit for a representative within this area- Ken Kerle. Anyone with anymore suggestions should contact the Workplace Committee.

k. Workplace Committee has openings for members.

l. Brian Anstey made the motion to accept the Workplace Committee report and it was seconded by Josh Phillips. Motion was approved.

IV. Old Business
a. Chris Weis advised that minor changes need to occur in the bylaws.

V. New Business
a. Chris Weis advised the Kimberley Smoots CPS/CAP has agreed to become the secretary in replacement of Roberta Harris. Joshua Phillips made the motion to appoint Kimberley Smoots CPS/CAP as the new secretary for the established term outlined in the association bylaws, the motion was seconded by Brian Anstey. Motion to appoint was approved.

b. Chris Weis advised that the Northwest Representative Reid Roger is no longer employed with Thomas County; there have been unsuccessful attempts to contact him by email and phone. The board will need to accept his inactivity as a resignation and try to fill this open spot. Until the position is filled other regional representatives will need to spilt duties among themselves to cover this area. John Hosack made the motion to accept Reid Rogers resignation, the motion was seconded by Joshua Phillips. Motion for resignation was approved. Group discussed possible replacement agencies for this open position.

Open Discussion
c. Chris Weis advised group that membership renewal notices and invitation letters will be going out this week. Discussed the invitations being mailed to 105 counties, this will hopefully help generate membership.

d. Kimberley Smoots suggested that the association’s financial information not be provided on the KJA website.

e. Kimberley Smoots suggested an area on the KJA website for board and committee members (secure section), this area could be passworded and then critical information could be shared between the board and committees through document uploads. Example: financials, complete list of members, templates, ex…

f. Kimberley Smoots suggested to group that KJA look into bonding those board members who are on the checkbook. This will help protect those signing individuals and the association against fraud. Kimberley Smoots will look into the cost of bonding insurance and bring information to the next meeting.

g. Jeff Orebaugh discussed with group the upcoming Basic Jail School – 40 hour- in Dodge City- 6/1/09 through 6/5/09. This is being offered at the Dodge City Community College in the off season. Anyone attending will need to provide their own bedding. There is a price cut for this inconvenience.

h. Chris Weis discussed upcoming training opportunities.
       i.      Training in Dodge City on 03/26/09 for Transport and Court Room Security. It is put on through KLETC.